To audit your communication security using MessageWatcher (frequently referred to as Emailwatcher), you must leverage its automated archiving, real-time risk compliance flagging, and eDiscovery search features to identify vulnerabilities and data leaks.
Enterprise communication auditing relies heavily on continuous data monitoring and strict regulatory compliance verification. The following guide outlines how to execute a security audit using this platform.
1. Establish Continuous Archiving and Infrastructure Coverage
Before running an audit, ensure the tool is capturing all communications across your business networks.
Integrate All Channels: Connect the platform to your primary mail servers, such as Microsoft 365 or Google Workspace. Ensure it also indexes alternative communication vectors like Slack, text messages, and company social media profiles.
Verify Tamper-Proof Storage: Confirm that inbound, outbound, and internal communications are being instantly archived into a secure, write-once-read-many (WORM) format to prevent malicious deletion by insiders. 2. Configure Automated Threat and Compliance Policies
Manual review of every message is impossible. Use the platform’s policy engine to filter threats automatically.
Set Up Phrase Scanning: Program the scanner to flag restricted words, technical blueprints, or client-sensitive jargon.
Create Data Loss Prevention (DLP) Triggers: Establish automatic tracking alerts for strings matching credit card numbers, social security numbers, or internal financial metrics.
Review Flagged Offenses: Routinely access the dashboard to evaluate items flagged by automated policies, uncovering policy violations or unauthorized external data sharing. 3. Conduct Targeted Search and Auditing Requests
When regulatory bodies (such as FINRA or the SEC) mandate a compliance review, or during internal security assessments, use the platform’s advanced filters to target specific data: Navigate to the Search tab within your management portal.
Define the scope of your audit by inputting parameters like specific date ranges, targeted to/from domains, or specific sender IDs.
Refine by message type to scan communication contexts beyond simple text (e.g., matching attachments or external hyperlinks). 4. Export Evidence for Legal and Forensic Evaluation
To validate your communication safety controls to external auditors or internal leadership:
Compile the Dataset: Click the Export button at the base of your search query.
Name and Document: Assign an official audit tracking name to the dataset container, confirming the final message count and overall file sizes.
Secure Download: Access the Exports tab to download the archived data safely onto an enterprise storage network for technical forensic analysis. To tailor this audit process, could you tell me:
What specific compliance regulations apply to your business (e.g., FINRA, SEC, HIPAA, or GDPR)?
What email provider (such as Microsoft 365 or Google Workspace) you are auditing?
Knowing these will help define the exact search strings and archiving policies you need to deploy. Email Capture, Archiving and Compliance – MessageWatcher
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